Overview: 

Black Visions is currently seeking an Executive Coordinator to lead the development of operational systems, ensure effectiveness, and directly support Co-Directors in being strategic leaders. We are looking for someone who is tech-savvy, experienced in supporting organizations, detail & process oriented, and able to make independent strategic decisions. This role will be a bridge and coordinator across many aspects of the organization, while working directly with Co-Directors to develop and implement systems that support sustainability. In this role, they will be an innovative and thoughtful leader and helper in the planning, organizing, and completion of various administrative and effectiveness building aspects of our work with the management & executive level leadership. This role will work with Co-Directors and the HR Manager to track and coordinate individual and organization priorities, assure preparation for meetings and detailed completion of special projects. The Executive Coordinator also manages preparation, logistical support and follow up for Leadership Team(s). 

About Black Visions Collective: 

Since 2017, Black Visions Collective, has been putting into practice the lessons learned from organizations before us, as well, our direct experience in building within the Movement for Black Lives, in order to shape a political home for Black people across Minnesota. Through our intentional growth process, we aim to center our work in healing and transformative justice principles, sustainability, and developing Minnesota’s emerging Black leadership to lead powerful campaigns. By building movements from the ground up with an integrated model, we are creating the conditions for long term success and transformation. 

Mission: Black Visions is a Black-led, Queer and Trans centering organization whose mission is to organize powerful, connected Black communities and dismantle systems of violence. 

Vision: Black Visions believes in a future where all Black people have autonomy, safety is community-led, and we are in the right relationship within our ecosystems.

Black Visions Collective is currently in a period of growth, accountability, and development. All prospective applicants must be willing to grow with the organization as we move into our next iteration. 

CORE RESPONSIBILITIES

Administrative Support & Leadership 

• Primary administrative support to Co-Directors, including scheduling, email management, travel arrangement, and completion and submission of expense reimbursements and timesheets.
• Manage and hold accountable the Co-Director’s time to reflect organizational and individual priorities. This includes fielding and prioritizing meeting requests, meeting preparation, coordination & notes, and tracking meeting follow ups.
• Proactive preparation for Co-Directors, including researching bios for new relationships & funders, and policy and issue area priorities for foundations, local & national allied organizations, and elected officials.
• Draft and edit special writing projects including emails, letters, operations materials/templates, and foundation presentations with some light design of visual aids.
• Administrative support to the Black Visions Core Leadership team. This includes planning logistics for retreats, coordinating meetings, scheduling committee meetings, preparing remote call-in technology, taking meeting notes, tracking meeting follow-up items, editing proposals, and coordinating materials for each meeting.

Organizational Operations & Logistics

• Work with a cross-organizational team to coordinate logistics at organization-wide events
• Fiscal sponsor coordination
• Working with the Operations team to develop & improve systems, policies, and practices to support staff, Core Leadership team, and Co-Directors
• Organizational purchasing; managing contractors and billing 
• Complete and coordinate special projects and research assignments as needed, as assigned by the Co-Directors
• Other duties or tasks may be assigned on an as-needed basis

Office and Technology Management 

• Maintain office supplies, needs, and systems; property manager coordination
• Coordinate and manage employee tech needs including computers & printer & at home work support
• Other duties or tasks may be assigned on an as-needed basis

EXPERIENCE & QUALIFICATIONS

Experience and Qualifications:

• 3+ years experience in Operations and Administration
• Community based work in Black communities, especially Black LGBTQ communities
• Strong writing and verbal communication skills; advanced skills using Microsoft Suite & Google Suite applications, tech and internet based technology management
• Exceptional attention to detail
• Excellent personal accountability and follow through

• Establishing and maintaining effective working relationships with co-workers, organizational members, contractors, community representatives and elected officials
• Strong sense of personal initiative and self-reflective 

• Relational to others while able to hold personal boundaries
• Innovative and a committed problem solver; Identifying problems and opportunities, and developing solutions.
• Ability to multitask and prioritize competing tasks and deadlines in a fast-paced environment
• Common sense, flexibility, and teamwork skills with the ability to exercise independent judgment
• Steadfast commitment to collective liberation and ability to speak to Black Vision’s mission and vision
• Time and project management skills; ability to pivot to meet current events and organizational needs 
• Working in collective or cooperative settings

Must be willing and able to:

• Communicate needs and boundaries as they arise
• Delegate tasks to focus on their primary role and hold others accountable to deadlines
• Work some evenings and weekends

License and Certification: 

A valid Minnesota State Driver’s License is preferred and access to a reliable vehicle.

Physical Demands and Environment: 

Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage. Flexibility to work outside normal business hours that include evenings and weekends and work extended hours to accomplish requirements of the position.

Salary will be set commensurate with experience and will include a full package of benefits including health and dental insurance, matching retirement, investment in personal development, and an expansive time off policy. 

Salary range: $49,500- $55,000 pending experience

TO APPLY: 

Please submit a resume, cover letter, and one work sample demonstrating your administrative experience (this could also include typing up a story of a project you implemented in which you were successful.) to jobs@blackvisionsmn.org. Please label email: Exec Coordinator– YOUR NAME. All files should be shared as docx or PDF. 

All applications are due no later than November 16th, 2020 

Black Visions is an equal opportunity employer. We strongly encourage those with experience working within Black and LGBTQ communities, to apply.